Years ago, I read an article that changed my productivity game. It was about moving from to-do lists to calendars. I want to believe I am not the only one, who feels like my to-do list is a never-ending monster but this method allowed me to tame this monster and doubled (or at least increased) my productivity.
I used to feel:
- To-do lists were overwhelming.
- I used to choose simpler tasks over important ones to check tasks off.
- Important tasks, like learning, were getting ignored.
- They were too optimistic. They lacked the context of available time.
When I made the switch to timeboxing, I moved from a daily to-do list to a calendar system. Timeboxing, borrowed from agile project management, made a huge difference.
- It allowed me to position work relative to deadlines.
- Allowed for better communication and collaboration.
- I got a comprehensive record of my work.
- It gave me more control over my schedule.
- The first couple of weeks were a struggle but then I felt substantially more productive.
Timeboxing enabled me to place tasks visually and intuitively. I even started tracking my breaks and what I could accomplish in a day started looking more realistic. This approach improved collaboration with colleagues as well since they could see my schedule.
Timeboxing not only enhances productivity but also gives you a sense of control and accomplishment. Feeling in control is crucial for happiness at work.
It allows us to:
- Decide what to do and when to do it.
- Color coding allows to see things at a glance.
- Consistent control leads to satisfaction and accomplishment.
- And, it allows us to be more efficient.
The benefits of timeboxing are many and impactful. It improves control, personal productivity, and team collaboration.
Since it’s straightforward to apply and costs nothing, my advice is box some time to implement a version that works for you.
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